Ref No:
AF/CIR/2010/24
Date: July 20th 2010
Shaba’an 08th, 1431
A vacancy
exists for the post of Finance and Administration Officer in our KSI
Jamaat in Moshi, the opening is available immediately.
The post
requires a responsible and dynamic person to manage the day to day
Administration and Finance of the Jamaat. The incumbent shall also be required
to manage the Finance and to monitor closely the activities of the Jaffery
Charitable Medical Services (JCMS), the Dispensary which is operating under the
Medical Board of the Jamaat.
This is a
very good opportunity for our community members who are seeking for a suitable
position in a conducive and pleasant atmosphere to work in Moshi, Tanzania.
Attached
to this circular is a Job Profile for the post, all details are given
therein, please read carefully and apply in confidence
Attractive
package is waiting for the right candidate.
Aunali
Khalfan
Hon.
Secretary
JOB PROFILE
Finance and
Administration Officer Position
Job Title:
Finance and Administration Officer
Reports to:
Chairman/Hon. Secretary
of Jamaat
Job Location:
Moshi
Purpose of the job:
The Finance and Administration Officer for Moshi Jamaat Office is a senior
position. He provides high-level support by carrying out variety of finance and
administrative activities of Jamaat and its Boards with minimum supervision. He
should be able to handle sensitive information in a professional and
confidential manner. He should possess excellent interpersonal skills to be able
to work closely with Office Bearers, Boards Chairmen and Jamaat members.
Main Job Tasks and Responsibilities:
1.
Setup office work procedures and operating systems, collate information and
maintain database and office filing systems.
2.
Perform general office duties, such as correspondence, maintaining records and
inventories. Liaison with internal and external contacts.
3.
Prepare and maintain records of Tenancy Agreements, collecting and following up
outstanding rents. Maintain constant contact with the Tenants.
4.
Coordinate with contractors and supervise repairs and maintenance of all Jamaat
properties.
5.
Supervise Jamaat employees; prepare payroll and pay their wages and statutory
deduction payments.
6.
Payment of utilities, taxes, land rent, VAT, bills, cash disbursements etc.
within the delegated authority.
7.
Collection of all Jamaat dues, issuing of receipts and banking of funds.
8.
Monitor closely the activities of Jaffery Charitable Medical Services (JCMS)
including conducting internal audit.
9.
Maintain up-to-date accounts of Jamaat and JCMS. Prepare monthly management
report and accompanying schedules. Maintain up to-date Asset Register of the
Institution.
10.
Establish and maintain internal control and management information systems.
11.
Respond to Auditors/Statutory queries in timely manner to satisfaction.
12.
Prepare all statutory and tax returns and file within the required deadline.
Adherence to policies and procedures and keep current all legal requirements.
13.
Perform additional functions incidental to office/finance activities.
Education and Qualifications:
'A' Level education / ACCA holder or equivalent.
Persons with less qualifications but more experience may also apply.
Experience
At least two years in administration/accounting position.
General Skills and Attributes:
Familiar with MS Excel and Tally or QuickBooks Software Accounting Package.
Strong analytical skills.
Excellent verbal, written communication and organizational skills.
Ability to organize and meet deadlines of job assignments.
Salary & Benefits:
Attractive salary will be offered to the right candidate with other benefits
including furnished apartment and fixed medical expenses.
Method of Application:
Please submit application letter with Resume (CV), and names of two referees to:
The Hon. Secretary
Khoja Shia Ithnaasheri Jamaat
P.O. Box 109,
MOSHI.
Tanzania
Email: ksijmoshi@gmail.com
Application
Closing Date: 15th
August, 2010